Zylo Systems helps service businesses respond faster, recover missed opportunities, follow up automatically, and turn more inbound leads into booked jobs.
We build and manage the entire system for you — CRM, AI, follow-up, estimates, booking, reminders, pipeline tracking, and more.
No more wondering who called, who got an estimate, who needs a follow-up, or which opportunities disappeared.
Most service businesses don't lose every lead because of bad marketing. Every one of those gaps below can cost you a job — Zylo is built to close them.
Someone was busy when the phone rang.
A website inquiry sat unanswered for two hours.
An estimate was sent and nobody followed up.
The customer forgot the appointment.
One lead was in voicemail, another was in Instagram, and another was sitting in someone's texts.
Every one of those gaps can cost you a job.
Zylo connects the pieces that normally get handled manually. When a new lead comes in, the system can respond immediately, collect their information, organize them in the CRM, notify your team, help move them through the estimate process, follow up automatically, remind them about appointments, recover no-shows, and track the opportunity until it's won or lost.
And unlike buying another CRM, you don't have to build or maintain it yourself.
Capture inquiries from your website, calls, forms, and supported messaging channels and keep them organized in one place.
Voice AI and Conversation AI can answer common questions, collect customer information, and route leads to the right next step.
If your team can't answer, automated follow-up helps keep the opportunity from disappearing.
Your team controls pricing. Zylo handles the system around the estimate — delivery, follow-up, and moving interested customers toward the next step.
Customers can book when appropriate, then automatically receive confirmations and reminders.
Automatically follow up with customers who cancel or fail to show.
See exactly where every opportunity stands instead of searching through calls, texts, emails, and notes.
After successful jobs, automatically ask customers for reviews.
Track leads, estimates, bookings, outcomes, and where opportunities are being lost.
We monitor the system, maintain workflows, make updates, and help keep everything running properly.
Most CRMs give you a login and expect your team to figure out everything else. Zylo is different.
We build the workflows around your business, including your services, hours, service area, pricing process, calendar, lead sources, and customer journey.
That means your staff gets a system they can actually use instead of another dashboard they have to learn how to build.
We review where leads come from, how calls are handled, how estimates are created, how customers book, and where follow-up currently breaks down.
We configure the CRM, pipeline, forms, AI agents, automations, follow-up, calendars, notifications, and reporting around your business.
We connect the system to your website, phone process, calendars, forms, and relevant lead sources.
We monitor performance, fix issues, update workflows, and improve the system as your business changes.
Most implementations can be launched within approximately 7–14 business days after we receive the required access, information, and approvals.
Pricing is scoped to your business after a discovery call, but the service structure below is standardized for every client — we build it, customize it, manage it, and maintain it.
Core is for businesses that already generate leads and want Zylo to manage what happens after those leads arrive.
Small telecommunications and usage-based charges may apply depending on usage and setup.
Marketing includes everything in Core, plus Zylo takes responsibility for helping the business generate and nurture demand.
Includes everything in Zylo Core. Ad spend is separate and paid by the client.
Zylo Core focuses primarily on what happens after a lead comes in — response, organization, follow-up, estimates, booking, reminders, and pipeline management. If you also want help generating leads, Zylo's marketing package can manage advertising alongside the conversion system.
No. A CRM is part of the system, but Zylo is a managed lead-conversion operation. We build, customize, integrate, maintain, and manage the workflows around your business.
No. The AI handles repetitive front-end tasks such as answering common questions and collecting lead information. Your team still handles the situations that require human judgment, pricing, customer service, and actual job fulfillment.
Only when a business has explicitly approved specific pricing. For services that require manual pricing, your team determines the price. Zylo handles the system around collecting the information, sending the estimate, and following up afterward.
The system can escalate or hand the conversation to your team when a customer needs human assistance.
Usually, yes. Depending on your current setup, we can connect forms, tracking, lead capture, booking, and other components to your existing site.
Most systems can be launched within approximately 7–14 business days once we have the required information, access, and approvals.
Yes, with a specific, bounded guarantee: if we don't recover at least 3 qualified leads or booked appointments in your first 30 days, you don't pay for that month. Beyond that initial threshold, results still depend on factors including lead volume, lead quality, pricing, sales ability, service quality, availability, and market conditions — our job is to build and manage the infrastructure that helps your business respond consistently and lose fewer opportunities.
See where opportunities are falling through your current process and whether Zylo can help.
No pressure. We'll review your current lead flow, follow-up process, booking process, and pipeline and determine whether the system makes sense for your business.